uLead Education Payroll Manager for Schools
Take Control of Your Staffing Entitlement with Confidence
Managing staffing entitlement is one of the most complex and high‑risk responsibilities for school leaders and boards. Each school is allocated a staffing entitlement, funding one year of full‑time teacher equivalents (FTTEs). How that entitlement is used is a local board decision — and it must be actively monitored to ensure the school achieves a nil balance by pay period 22.
The uLead Education Payroll Manager has been developed specifically to help schools do this accurately, efficiently, and with confidence.
Understanding the Challenge
Schools are required to:
Decide how many staff they can employ based on their annual staffing entitlement
Monitor staffing use across the year to ensure a nil balance by pay period 22
Manage flexibility by going up to 10% over or under entitlement, provided the initial entitlement is met by pay period 22
Track banked staffing, including the impact of relieving teachers paid from Teacher Salaries
Without clear systems in place, it is easy for errors to go unnoticed until it is too late.
The uLead Solution
The uLead Education Payroll Manager is a purpose‑built Microsoft Excel workbook containing a series of linked spreadsheets that give schools clear visibility of their staffing position throughout the year.
Using this tool, schools can:
Quickly code their Staff Usage and Expenditure Report (CSV file accessed fortnightly via www.edpay.govt.nz)
Monitor staffing usage against entitlement in real time
Track banked staffing, including relieving staff paid from Teacher Salaries
Identify issues early and avoid end‑of‑year staffing surprises
The workbook is practical, robust, and designed for real‑world school use.
Resources
Download a full working copy of the uLead Education Payroll Manager workbook (xlsx)
NB: uLead Payroll Manager needs to be used with Microsoft Excel not Google Sheets
Personalised Support for Your School
Every school’s staffing profile is different. I am happy to work with you to:
Personalise the workbook for your school’s context
Ensure your staffing data is set up correctly
Support you to use the tool confidently throughout the year
Get in touch to discuss how the uLead Education Payroll Manager can support your school.